RoboCup2017 Nagoya Japan(ロボカップ2017)

Registration

RoboCup 2017, Nagoya

Important information about the registration process, fees, periods, and cancellation policy.

PLEASE READ THIS INFORMATION CAREFULLY!

Please direct all general registration questions and inquiries via email to April.RoboCup@gmail.com

Please direct any questions regarding the distribution of letters of invitation via email to info@robocup2017.org

1) Overview of the Registration Process

We are using a web-based system, RegOnline:

Registration

Only qualified teams can register. Please wait until your league qualifies the teams and your team will be available in RegOnline. There is a registration code necessary which we will send to the team leaders of the qualified teams.

Registration proceeds separately for each qualified team and for the team leader and team members. When registering a team, you need to include the information for a "point of contact" for the team. Please note, though, that the person serving as point of contact is not registered at that time, but only the team is registered. In addition to registering your team, all team leaders and team members need to register as Faculty/Staff or Student participants.

REGISTRATIONS ARE ONLY COMPLETE WHEN PAYMENT IS RECEIVED.
Credit card payments are immediately validated.
WE STRONGLY RECOMMEND PAYMENT BY CREDIT CARD.
The other available method of payment takes time. No registration is considered complete until full payment is received.

The participants from the countries requiring visas

The necessary documents including the Invitation letter for VISA application will be sent by post to the participants at our very earliest convenience after the registration is COMPLETE. Please wait patiently for the payment to be complete. If you still have questions, please email to info@robocup2017.org

We have MAJOR leagues and JUNIOR leagues. All fees are in US Dollars (USD).

2) MAJOR Leagues Registration - Dates and Fees

Qualified teams are organized by league. No major team can register after June 30, 2017.
Team members can only register after their team registration is complete.

Date	Participants	Price
Early registration March 8 – May 31, 2017	Team	$790
	Faculty/Staff	$515
	Student	$380
	Individual*	$515
Regular registration June 1 – June 30, 2017 (No team registration accepted after June 30, 2017)	Team	$920
	Faculty/Staff	$580
	Student	$440
	Individual*	$580
Late registration July 1 – July 22, 2017	Team	NOT AVAILABLE
	Faculty/Staff	$650
	Student	$515
	Individual*	$650

* Major Individual – Faculty who do not have teams, but want to register for the competition can register as a non-participant. No prior registration of a team is required in these cases. These participants are invited to all social events, but may not enter team areas and do not receive a RoboCup 2017 certificate.

We strongly encourage everyone to register as early as possible. Please avoid on-site registration, as we may be forced to reject on-site registrations due to space limitations. Nobody will be admitted to the site and to the team areas before being fully registered and all payments have been received. There will be no exceptions. Long waiting hours may be incurred at the on-site registration.

3) JUNIOR Leagues Registration - Dates and Fees

Date	Participants	Price
Registration March 8 – June 30, 2017 (No team registration accepted after June 30, 2017)	Team	$160
	Mentor	$160
	Student	$160
	Junior Parent/Chaperone	$160
Late registration July 1 – July 22, 2017	Team	NOT AVAILABLE
	Mentor	$290
	Student	$290
	Junior Parent/Chaperone	$290

NOTE

We strongly encourage everyone to register as early as possible. Please avoid on-site registration, as we may be forced to reject on-site registrations due to space limitations. Nobody will be admitted to the site and to the team areas before being fully registered and all payments have been received. There will be no exceptions. Long waiting hours may be incurred at the on-site registration.

4) Registration as Symposium Only Participant - Fees

It is possible for both faculty and students to register as Symposium Only participants. Invitation letters to Symposium Only participants are issued to those with accepted publications therein, only.

On the registration web site, choose “Symposium Only Faculty/Staff'' or ''Symposium Only Student''.

Non-Participant/Symposium Only Faculty/Staff:

Faculty/staff	$380
Student	$245

All registered team members are automatically admitted to the Symposium. Team members do not need to register separately for the symposium.

5) Payment Methods

Our registration web site offers the following payment options:

a) Credit Card (Visa, Mastercard, AMEX). THIS IS THE PREFERRED METHOD.

b) Wire Transfer (USD). AVAILABLE ONLY UNTIL June 30, 2017.

Wire transfer should be used in exceptional cases only, and if credit card payment is not possible. Registration will be considered complete only if the amount due is received IN ITS TOTALITY IN US DOLLARS in the bank account on or before the respective date (e.g., May 31st, for early registration). It is your responsibility to ensure that this will be the case. In order to help expedite the payment process, we ask that you please send your check number or wire transfer transaction information to april.robocup@gmail.com. Please note that wire transfer payments will be deactivated after June 30, 2017.

6) Visas and Cancellation Policy

Participants from some countries do require a visa for Japan. (http://www.robocup2017.org/eng/visa.html)

For those who need a visa, here is the policy:
The necessary documents including the Invitation letter for VISA application will be sent to a team member once the team registration and the team member registration have been completed, i.e., payment has been received. There will be no exceptions.

The following cancellation procedure applies:

If:
- The visa application was not successful; and
- The registration was completed (i.e., payment received) by May 31, 2017; and
- The cancellation is requested before June 30, 2017,

Then:
- The full registration amount will be refunded, except for a handling charge of $100 per person, and $100 for the team if the team is also cancelled.
Otherwise:
- There is no refund.